Confirmation for Snowflake + RSM Hyderabad Community Meetup

Summary: Ajay Kumar Solleti raised concerns about the confirmation process for the Snowflake + RSM Hyderabad Community Meetup, highlighting a specific case where a community member had not received confirmation despite registering and referring friends. Satish Tirumalasetti responded, explaining that due to venue and logistical constraints, only a limited number of participants can be accommodated per event, which means confirmations can vary and not everyone gets selected every time. The community is encouraged to continue registering for future events and to provide suggestions for improving the process. The organizers use Cortex Code Analytics for event management but are open to enhancements based on feedback.

AI Summary

Hello Community Members,

We have noticed that some attendees have expressed concerns regarding the confirmation process for the upcoming Snowflake + RSM Hyderabad Community Meetup. One community member mentioned that they have referred several friends and filled out the registration form but have not yet received a confirmation email, while their friends have.

This situation raises an important discussion about the registration and confirmation process. We would love to hear from anyone who has encountered similar issues or who has successfully navigated the process. Please share your experiences, any solutions you have found, and tips for others waiting for confirmation.

Here are a few questions to get the conversation started:

Have you experienced any issues with event confirmations in the past? How did you resolve them?
What do you think can be done to make the confirmation process more transparent or efficient?
For those who have received confirmations, did you do anything specific that might help others who are still waiting?
Have you reached out to the event organizers for clarification? What was the response?

We value your contributions and look forward to addressing any concerns to ensure everyone who wants to participate has the chance to join us. Thank you for your patience and engagement!

2 comments

Satish Tirumalasetti

1 month ago

Thank you for raising this concern — we completely understand how it can feel when confirmations are inconsistent.

To provide some context, our Hyderabad community currently has ~2000 registered members, while for each meetup we typically receive 400–500 registrations. However, due to venue and logistical constraints, we can accommodate a maximum of around 100 participants per event. These are free community events, and there are costs involved in organizing them, which limits the capacity.

Because of this, we aim to rotate opportunities across the community so more people get a fair chance to attend. If we look at it practically, based on the number of registrations vs. available slots, an individual may get a confirmed spot roughly once every 5-6 events on average.

We also noticed that you received confirmations for the April and May events, which is great — you’re actually among the few lucky members who have been able to attend consecutively. 😊 To ensure fairness, we try to diversify participation across events rather than repeating the same attendees frequently.

We truly appreciate your enthusiasm and referrals — it’s what helps our community grow. We encourage you (and your friends) to continue registering, and we’ll do our best to provide opportunities to as many members as possible over time.

Also, we are open to suggestions from the community on how we can implement a more transparent and foolproof selection mechanism. Currently, we are managing this process using Cortex Code Analytics, and we’re continuously looking to improve it based on community feedback.

Thanks again for your understanding and continued support!

Ajay Kumar Solleti

1 month ago

Thanks Sathish for clear clarification.